Administrative Assistant

Our business is growing extremely fast on an international scale, and with it the complexity of our corporate structure. That’s why our amazing Accounting, Finance & Legal team needs your reliability, precision, and organizational skills. Discover what it’s like to give a concrete contribution within the context of a young, vibrant tech company.

A few examples of your responsibilities:

• Provide a high level of administrative support to our Accounting, Finance & Legal teams in a wide variety of tasks, including ordinary and extraordinary operations. Thanks to your spectacular assistance, they can be completely focused on their tasks at hand.
• Give new Spooners, especially our foreign teammates, the greatest onboarding experience possible. From helping them to deal with local authorities for specific needs or visa purposes, to getting them set up with a bank account and apartment in Milan, you’ve got an absolutely crucial role to play.
• Organize meetings, calls, travel, and other key business activities involving internal and external stakeholders.
• Handle and store digital documentation to ensure a smart, fool-proof archive that can be navigated in a flash.

What we look for

• Organization and structure. You’re meticulously organized and superbly structured, so you can handle multiple tasks and responsibilities with poise and precision.
• Confidentiality. You have impeccable judgment and take great care in maintaining the confidentiality of our data.
• Humility. You’re down to earth, eager to listen to feedback and constructive criticism, and ready to support your team with whatever it needs to succeed.
• Independence. No hand-holding here—you don’t sit around waiting for step-by-step instructions. Showing independence and initiative, you get to the core of what needs to be done and find a way to accomplish it.
• Fluent English and Italian. You can read and write fluently both in English and in Italian.
• You live in Milan, or are ready to relocate. This position requires you to work in Milan most of your time.

What we offer

• An exceptional opportunity for growth. The majority of new Spooners didn’t expect to be trusted with so many responsibilities right from the start—and to be able to leverage them to explore the full extent of their potential. You’ll immediately start working in small, results-driven teams alongside some of the brightest people in your field. You’ll see Spooners in their 20s leading businesses worth hundreds of millions. And if you’ve got what it takes, you’ll soon be playing an essential role in major projects. We also do everything we can to offer a comprehensive spectrum of learning opportunities. Nothing but your drive, passion, and talent will determine how much and how fast you can grow.
• All. These. Benefits. Flexible hours, unrestricted remote working from European timezones, unlimited backing for learning and training, top-of-the-market health insurance, a highly supportive relocation package, generous parental support, and yearly retreats to stunning locations. We encourage Spooners to use these benefits and many more to create the conditions to do their best work.
• Competitive salary and stock options. Our compensation packages are designed to attract and retain the best talent in the industry. Compensation can grow rapidly as the individual accumulates experience and translates it into greater and greater impact. You also have the option to receive some of your pay in company ownership (equity) at a discounted rate. Also, Italy grants individuals willing to relocate a 50% tax exemption on Italian-sourced income.

Commitment & contract

Full time. Permanent or fixed term contract.

Location

Milan (Italy).

The selection process

If you successfully pass through our screening process, we’ll invite you to take on a few tests that assess how you approach and solve unfamiliar problems. If you’re successful there, we’ll invite you to take part in some interviews. We welcome applications in English and Italian. Bending Spoons is an equal opportunity and affirmative action employer. We consider for employment all applicants and we provide reasonable accommodations for candidates with disabilities, which can be requested at [email protected]. Studies suggest that women tend not to apply for a job if their CV isn’t a perfect fit. Here, we look for talent and potential—not just experience and expertise. So if you like the role and think you could be awesome at it, go ahead and apply.